As prescribed in 45.106(110) insert the following clause:
SPECIAL INSTRUCTIONS FOR COMPRESSED GAS REQUIREMENTS (includes FSCs 6830 and 8120)
(Jul 2008) - DLAD
(a) Acknowledgment of Receipt: Within ten days after receipt of cylinders, the Contractor will submit copies of DD 1348-1, annotated as to date, quantity received, and quantity rejected, to the Administrative Contracting Office (ACO), indicated in the "Administered By" block on page 1 of the contract, and to the Defense Supply Center Richmond, ATTN: DSCR-FAGD (GFP Monitor), Richmond, VA 23297-5862. A copy of DD 1348-1 must accompany cylinders when returned to the depot by the Contractor.
(b) If the quantity of cylinders to be refurbished/filled is less than that prescribed by the contract/order (considering any allowable variation in quantity) due to failure of the Government to provide the proper number of cylinders to the Contractor, or due to rejection of cylinders by the Contractor, the ACO will modify the contract/order and reduce the quantity of cylinders to be filled accordingly. Rejected cylinders will not be replaced.
(c) Repair/Reconditioning - Government-furnished Cylinders:
(1) Except as noted below, cylinders shall be repaired and/or reconditioned under the terms of this contract or at the request of the Quality Assurance Representative (QAR) except that:
(i) The authorized dollar limitation stated herein shall not be exceeded without prior approval of the ACO, and
(ii) The Contractor shall, when the authorized dollar limitation has been expended, contact the ACO for availability of additional funds and/or disposition instructions, prior to further repair/reconditioning or return of cylinders.
(2) Services such as valve repair or replacement, which are performed on individual cylinders (but not all cylinders), shall be verified by listing cylinder serial number and the services performed on each cylinder and presenting the list to the Government QAR.
(3) Cylinders received from DLA Supply Depots shall not be commingled with cylinders from any other activity.
(4) In accordance with MIL-STD-1411, repair and/or reconditioning of cylinders as set forth above shall be itemized on DD Form 250, Material Inspection and Receiving Report. A copy of the DD Form 250 shall be furnished to the Defense Supply Center Richmond, ATTN: DSCR-FAGD (GFP Monitor), Richmond, VA 23297-5862.
Cylinders rejected as unsuitable for repair will also be itemized citing the reason/rationale for rejection.
(5) Parts, material and labor for "as required" repair and/or reconditioning of Government-furnished cylinders will be first approved by the QAR from the DCMR Office. Based on QAR approval, funds necessary for "as required" repairs will be allocated by the Contracting Officer. Do not commence any "as required" repairs prior to approval of repairs by the QAR and notification
(d) Filling and Testing (when applicable): Cylinders received that vary in characteristics from that indicated in the item description shall be reported immediately to the ACO. Upon identification of such cylinders to a proper NSN they will be filled to their rated capacity and reidentified to the designated National Stock Number as advised by the procuring activity. Special filling limits 10% above the marked service pressure are not authorized for DLA activities unless the test date is followed with a “+” sign. Rejected cylinders shall not be replaced. The contract will be considered complete for the quantity of cylinders filled.
(e) Delivery orders: In the event of a conflict between these special instructions and the basic contract, the latter will govern.
(f) Contractor pick-up (If applicable): Government-furnished cylinders will be available upon telephone notification from the storage depot. Specific location and mode of shipment (or date, hour) for Contractor pick-up of cylinders will be arranged at that time. If the Contractor is not notified within 30 days of receipt of contract/order, contact the GFP Monitor at DSCR-FAGD, (telephone (804)279-4642 or 6296). The Contractor is required to submit DD Form 1348-1 acknowledging receipt of cylinders.
(End of clause)
