(b)(1) Requests for ratification of unauthorized commitments arising in HUD Headquarters shall be submitted in writing to the Contracting Officer through the Chief Procurement Officer. The Assistant Secretary or equivalent official for the office that created the unauthorized commitment shall sign requests. Requests for ratification of unauthorized commitments arising in the field shall be submitted in writing to the Director of the cognizant FCO. The Director of the field-based office that created the unauthorized commitment shall sign the request.
(3) In accordance with FAR 1.602-3(b)(3), the Deputy Chief Procurement Officer is delegated authority to ratify unauthorized commitments arising in HUD Headquarters.
(c)(5) Concurrence by legal counsel in the Contracting Officer's recommendation for payment of an unauthorized commitment (see FAR 1.602-3(c)(5)) shall not be required when the value of the payment is equal to, or less than, the simplified acquisition threshold.
(7) Requests shall include:
(i) An explanation of the need for the services or supplies;
(ii) The reasons why normal procurement procedures were not followed;
(iii) The circumstances and events associated with the unauthorized commitment;
(iv) The price competition that was obtained or the price otherwise justified;
(v) The amount of any funding needed to meet the obligation created by the unauthorized commitment and evidence of funds availability;
(vi) The name and position of the individual who made the unauthorized commitment; and
(vii) A description of the corrective management measures to prevent future unauthorized commitments. If the individual who made the unauthorized commitment is no longer available, appropriate program personnel shall provide the information described in this paragraph.
