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DSCR

DSCR H11: COMMERCIAL MANUALS

H11   52.227-9G03         COMMERCIAL MANUALS              DSCR (NOV 1997)
AND
H27F30


CAUTION:  Do not submit sample commercial manuals with your offer.  Such 
samples will not be evaluated prior to award.

    (a)  Sample Commercial Manual(s)

         (1)  Submission of Samples

              (i)  Unless the requirement for submission of sample commercial 
manuals is waived under paragraph (a)(2) below, the Contractor, at no cost to 
the Government, shall submit five (5) sample copies of his commercial manual 
not later than 60 days prior to the initial scheduled delivery of equipment 
under this contract to the address below for review and approval:

                 Defense Supply Center Richmond
                 ATTN: DSCR-JHTC
                 8000 Jefferson Davis Highway
                 Richmond, VA  23297-5370

Manuals are to be prepared in accordance with requirements of paragraph (c) 
below.  Sample manuals may be sent via regular mail.  The Contracting 
Officer's Representative (COR) will notify the Contractor of the acceptance 
of, or the required corrections to, the sample commercial manual within 
35 days after date of receipt at DSCR.

             (ii)  In the event corrections are required, the COR will furnish 
a notice of required corrections.  The Contractor shall submit five (5) copies 
of the corrected commercial manual for approval within the period specified in 
the notice of required corrections, but this period shall not be less than 10 
working days after receipt of notice.  When the commercial manual can be 
corrected by the addition of supplemental sheets, the Contractor will be so 
advised.  To facilitate preparation of an acceptable commercial manual, the 
Contractor may communicate directly with the Technical Manual Manager 
(DSCR-JHTC), telephone number (804) 279-6668, to secure assistance on 
problems relating to the manual.

         (2)  Waiver of Samples

              (i)  The Government reserves the right to waive the requirement 
for submission of sample commercial manuals to those offerors offering manuals 
which have been previously furnished by the offeror and accepted by the 
Government.  Offerors offering previously approved manuals should furnish 
with the offer evidence of prior Government acceptance by completing the 
following:

                PRIOR GOVERNMENT ACCEPTANCE

   GOVERNMENT AGENCY                                                  

   SPECIAL CONTRACT REQUIREMENTS                                      

   PREVIOUS COMMERCIAL MANUAL CONTROL NO.                             

   DATE                               

   CONTRACT NO.                                   

   MODEL NO.                                      

   NATIONAL STOCK NO.                             

    Manual    [  ] HAS,   [  ] HAS NOT  been revised since the manual last 
                                        approval.

    Equipment [  ] HAS,   [  ] HAS NOT  been altered, changed, modified or 
                                        redesigned since last manual approval.

NOTE:  IF THE EQUIPMENT OR MANUAL HAS BEEN CHANGED SINCE LAST MANUAL APPROVAL 
OR GOVERNMENT PROCUREMENT, THEN SAMPLE MANUAL SUBMISSION IS REQUIRED.

             (ii)  The Contractor shall also furnish to DSCR-JHTC with his 
request for waiver, five (5) copies of any changes to the previously approved 
commercial manual.

            (iii)  If the Contracting Officer determines that a waiver is 
appropriate, the offered price will be reduced by the value of the number of 
manuals required on DSCR Form 2375 and evaluated on that basis.

    (b)  Commercial Manual Control Number

         The COR will furnish the Contractor with the notice of approval of 
the manual and the control number assigned to the commercial manual.  The assigned 
commercial manual control number shall be imprinted on the front cover of each 
copy of the approved manual to be furnished by the Contractor.  The assigned 
number shall be permanently imprinted in characters at least one-fourth inch 
in height, one-half inch from the cover top allowing a one inch right margin.

    (c)  Requirement For Commercial Manuals

         (1)  Commercial manual shall be prepared in accordance with military 
specification MIL-M-7298D, as amended 1 Feb 88 (supplemental data requirements 
of paragraphs 3.3.1; 3.3.3.a, d, e, p; 3.3.5; 3.3.8; 3.3.9; 3.3.11; 3.3.12; 
3.3.12.1, 2, 3, 5 and 6.e. apply), and any additional instructions indicated 
by this clause.  The instructions portion of the manual shall be in language 
easily understood by personnel responsible for the installation, operation, 
maintenance, and repair of the end item.  Subjects difficult to narrate 
shall be clarified by the use of illustrations.

         (2)  The Contractor's attention is called to the requirements set 
forth in part 3.3.12, cross reference listings for illustrated parts breakdowns, 
of MIL-M-7298D, as amended 1 Feb 88, and in particular, the requirement for 
the original equipment manufacturer/true vendor part numbers.  A complete 
list of the names and addresses of the original equipment manufacturer/true 
vendor, cross referenced to the part numbers, is required.

         (3)  The Contractor shall overpack with the manual any supplemental 
data that has been furnished by the Government.  The commercial manual shall 
be bound in a single protective cover.  The manual(s) being furnished with 
the equipment shall be packaged in accordance with MIL-P-116J, 8 Apr 88 and 
Amend 1, 29 Sep 89, Method III.

    (d)  Manual Distribution

         (1)  The Contractor shall furnish with each end item two (2) copies 
of the approved commercial manual prepared in accordance with paragraph (c) 
above and identified with the requirements of paragraph (b) above.

         (2)  Unless submission of the sample manuals is waived, the Contractor 
shall furnish, on or before initial shipment of production items, copies of the 
approved commercial manual specified herein to the addresses checked on the 
attached DSCR Form 2375 in the quantity indicated.

         (3)  If approval of the manual has not been obtained by the time the 
end item is ready for shipment, the Contractor shall request permission from 
the Contracting Officer to pack a copy of his proposed manual for shipment 
with each unit.  Upon receipt of approval of manual, the Contractor will 
forward one copy of such approved manual to the ultimate consignee of the 
end item.  Shipping address for approved manual will be furnished by 
Defense Contract Management Command or the Contracting Officer.

    (e)  Option for Additional Commercial Manuals

         (1)  The Government may order by written notice any time after 
award, but not later than 30 days before final scheduled delivery of end 
items, additional copies of such manuals, f.o.b. origin, in the quantities 
and at the unit price set below:

                QUANTITY           UNIT PRICE

                  1 - 5            $         

                  6 - 25           $         

                  OVER 25          $         

         (2)  Failure of an offeror to quote a unit price for the option 
quantities of manuals will be considered an offer to furnish the option 
quantities at the unit price for the basic quantity of such manuals.

         (3)  Delivery of additional copies of manuals ordered shall be not 
later than 60 days after written notice, unless the parties otherwise agree.

         (4)  The offeror may, without affecting the responsiveness of his 
offer, refuse to give the Government the right to purchase additional commercial 
manuals, provided that such refusal is set forth in his offer.