FARSmarterBids
Bid Smarter. Far Smarter.

DSCR

DSCR M3B: CONDITIONS FOR EVALUATION OF OFFERS OF GOVERNMENT SURPLUS

M3B   52.211-9003   CONDITIONS FOR EVALUATION OF OFFERS OF DLAD (JUN 1999)
                      SURPLUS MATERIAL 

    (a)  The Agency will evaluate offer of surplus material when 
the contracting officer determines the offeror is otherwise in line 
for award, after adding the cost of evaluation ($200 for internal 
evaluation and, if applicable, an additional $500 for Engineering 
Support Activity (ESA) evaluation plus any additional fees required 
for special testing and/or inspection).  The Agency will evaluate an 
offer of surplus material even when the offeror is not otherwise in 
line for award, if avoidance or significant improvement of a 
backorder situation, or the urgency of need, overrides the cost 
effectiveness of conducting the evaluation, or the benefits of awarding 
to another offeror otherwise in line for award.  If it is determined 
that an urgent requirement for the item exists, and the time to 
perform the evaluation and effect delivery would exceed the time to 
effect delivery from a non-surplus offeror, the offer of surplus 
material will not be considered.  If the solicitation advises that 
offers of surplus material will only be evaluated to accommodate 
unique contingencies, offerors may offer surplus material at their 
own risk.

    (b)  Offers of surplus material require supporting documentation 
to demonstrate that the material being offered was previously owned by 
the Government.  Offerors may provide this information at the time the 
offer is submitted.  Examples of such supporting documentation include:

         (1)  For national or local sales conducted by sealed-bid, 
spot bid, or auctionmethods, a solicitation/Invitation For Bid that 
identifies items by sales item/lot number and National Stock Number 
(NSN),coupled with a DRMS Form 1427, Notice of Award,Statement and 
Release Document, that documents the sale by sales item/lot number;

         (2)  When the surplus material offered is in its original 
package, a copy or facsimile of all original package markings and 
data, including original contract number (see DLAD 52.211-9000, 
Government Surplus Material, subparagraph (a)(6));

         (3)  For DRMS Commercial Venture (CV) sales, shipment 
receipt/delivery pass documents that identify items sold to the 
original surplus sales purchaser by NSN, nomenclature, Disposal 
Turn-In Document (DTID) Number, and /or requisition number, delivery 
order number, and line item number; and invoices/receipts used by 
the original purchaser to resell the material that allow 
traceability back to the original documentation through the invoice 
number, sale/resale number, lot number, and/or DTID Number; or

         (4)  For DRMS Recycling Control Point (RCP) term sales, 
a statement of account(billing document) that identifies items sold 
by NSN and a requisition number that matches the requisition number 
on the shipping document that accompanies the material.