As prescribed in 27.7102-3(a)(91) insert the following clause:
COMMERCIAL MANUALS FOR NAVAL SHIPBOARD USE ITEMS (AUG 2007) - DLAD
CAUTION: Do not submit sample commercial manuals with contract offers. Such samples will not be evaluated prior to award.
(a) Sample Commercial Manual(s)
(1) Submission of Samples
(i) Unless the requirement for submission of sample
commercial manuals is waived under paragraph (a)(2) below, the
Contractor, at no cost to the Government, shall submit five (5)
sample copies of his commercial manual, not later than 90 calendar days
prior to the initial scheduled delivery of equipment under this
contract, to the appropriate address below for review and approval:
Defense Supply Center Richmond
ATTN: DSCR- _____
8000 Jefferson Davis Highway
Richmond, VA 23297-5370
Defense Supply Center Philadelphia
ATTN: DSCP- _____
700 Robbins Avenue
Philadelphia., PA 19111-5096
Manuals are to be prepared in accordance with requirements of the attached DD Form 1423. Sample manuals may be sent via regular mail. The Contracting Officer (CO) or the Contracting Officer's Representative (COR) will notify the Contractor of the acceptance of, or the required corrections to, the sample commercial manual within 60 calendar days after date of receipt.
(ii) In the event corrections are required, the CO will furnish the contractor a notice of required corrections. The Contractor shall submit five (5) copies of the corrected commercial manual for approval within the period specified in the notice of required corrections, but this period shall not be less than 10 working days after the receipt of notice. When the commercial manual can be corrected by the addition of supplemental sheets, the Contractor will be so advised. The CO or COR will furnish the Contractor with the notice of approval of the manual and the numbers assigned to the commercial manual. To facilitate preparation of an acceptable commercial manual, the Contractor may communicate directly with the Technical Representative to secure assistance on problems relating to the manual.
(2) Waiver of Samples
(i) The Government reserves the right to waive the requirement for submission of sample commercial manuals from those offerors offering manuals that have been previously furnished by the offeror and accepted by the Government. Offerors offering previously approved manuals should furnish with the offer evidence of prior Government acceptance in writing in the following format:
PRIOR GOVERNMENT ACCEPTANCE
GOVERNMENT AGENCY
SPECIAL CONTRACT REQUIREMENTS
PREVIOUS COMMERCIAL MANUAL CONTROL NO.
DATE
CONTRACT NO.
MODEL NO.
NATIONAL STOCK NO.
Manual [ ] HAS, [ ] HAS NOT been revised since the manuals last approval.
Equipment [ ] HAS, [ ] HAS NOT been altered, changed, modified or redesigned since last manual approval.
NOTE: IF THE EQUIPMENT OR MANUAL HAS BEEN CHANGED SINCE LAST MANUAL APPROVAL OR GOVERNMENT PROCUREMENT, THEN SAMPLE MANUAL SUBMISSION IS REQUIRED.
(ii) The Contractor shall also furnish to the Government with his request for waiver, five (5) copies of any changes to the previously approved commercial manual.
(iii) If the Contracting Officer determines that a waiver is appropriate, the offered price will be reduced by the value of the number of manuals required on the Commercial Manual Distribution Manual form and evaluated on that basis.
(b) Manual Distribution
(1) The contractor shall furnish with each end item two (2) copies of the approved commercial manual prepared in accordance with the attached DD Form 1423.
(2) Unless submission of the sample manuals is waived, the Contractor shall furnish, on or before initial shipment of production items, copies of the approved commercial manual specified herein to the addresses checked on the attached Commercial Manual Distribution Form in the quantity indicated.
(3) If approval of the manual has not been obtained by the time the end item is ready for shipment, the Contractor shall request permission from the Contracting Officer to pack a copy of his proposed manual for shipment with each unit. Upon receipt of approval of manual, the Contractor will forward one copy of such approved manual to the ultimate consignee of the end item. Shipping address for approved manual will be furnished by Defense Contract Management Agency or the Contracting Officer.
(c) Option for Additional Commercials Manuals
(1) The Government may order by written notice any time after award, but not later than 30 calendar days before final scheduled delivery of end items, additional copies of such manuals, f.o.b. origin, in the quantities and at the unit price set below:
QUANTITY UNIT PRICE
1 - 5 $
6 - 25 $
over 25 $
(2) Failure of an Offeror to quote unit price for the option quantities of manuals will be considered an offer to furnish the option quantities at the unit price for the basic quantity of such manuals.
(3) Delivery of additional copies of manuals ordered shall be not later than 60 calendar days after written notice, unless the parties otherwise agree.
(4) The Offeror may, without affecting the responsiveness of his offer, refuse to give the Government the right to purchases additional commercial manuals, provided that such refusal is set forth in this offer.
(End of clause)
