As prescribed in 11.290(b), insert the following clause:
SHIPPING LABEL REQUIREMENTS - MIL-STD-129P
( May 2006) - DLAD
(a) MIL-STD-129, Revision P, dated December 15, 2002, establishes requirements for Contractors that ship packaged materiel to the Government to provide both linear bar codes and two-dimensional (2D) symbols on shipping labels (but see paragraph (d) for exceptions to the requirement for 2D symbols). Shipping labels with 2D symbols are referred to as Military Shipping Labels (MSL). See the DLA Packaging Web site identified in paragraph (e) for Change Notices to MIL-STD-129P that apply. Linear (Code 3 of 9 or Code 39) bar codes continue to be required on interior packages (unit packs and intermediate packages) for the National Stock Number (NSN) and, when applicable, the serial number(s); and on exterior shipping containers and palletized unit loads for the NSN, Contractor and Government Entity (CAGE) Code, contract number and, when applicable, the serial number(s). This data is also required to be linear bar-coded on the DD Form 250.
(b) The shipping label described in this clause replaces former DD Form 1387 and is illustrated in Figures 2a and 2b of MIL-STD-129P.
(1) The shipping label requires Code 3 of 9 or Code 39 linear bar codes for the Transportation Control Number (TCN), piece number and DOD Activity Address Code (DoDAAC) for the ultimate consignee or mark-for address.
(2) The 2D symbol on the shipping label must contain the document (requisition) number, NSN, originating activity’s Routing Identifier Code (RIC), Unit of Issue, Quantity, Condition Code, and Unit Price, which are ordinarily included on the DD Form 250. A complete list of data elements is defined in Table IV of MIL-STD-129P. The TCN should be part of the mark-for information on the contract. This mark-for should be directly below the ship-to address in the contract. All TCNs must be unique, and each part of a shipment (partial shipment of one or more pieces) loaded on a different conveyance requires a unique TCN. Samples of TCN construction may be found at the DLA Web site identified in paragraph (e) of this clause. (A general construction of a TCN is provided below.) Except for the TCN, which must always be present on the shipping label, when the contract omits any other data elements as defined in Table IV of MIL-STD-129P and if the information is not available from the Administrative Contracting Officer, then the field is not required as part of the shipping label and may be left blank.
TCN Positions 1-14 Requisition/Document Number
TCN Position 15 Enter the suffix code; if none, enter “X”
TCN Position 16 Enter “X” if not a partial shipment; if a partial shipment, enter
“A” for first shipment, “B” for second shipment, etc. (see
paragraph L., Appendix L, Part II of the Defense Transportation
Regulation (DTR), DOD 4500.9-R)
TCN Position 17 Enter “X”
(c) The following must comply with the requirements in Table IV of Mil-Std-129P and include all applicable data elements identified therein:
(1) All diverted or redirected OCONUS DVD and Prime Vendor shipments which pass through the Defense Transportation System (DTS) via Defense Distribution Depot Consolidation Points (see below), Aerial Ports of Embarkation, Pre-positioned Ship Operations sites, or the Norfolk, Virginia Container Freight Station.
Container Consolidation Point DODAAC
Defense Depot San Joaquin California (DDJC)(CCP WHSE 30) W62N2A and SW3225
Defense Depot Susquehanna Pennsylvania (DDSP)(CCP Door 135-168) W25N14 and SW3123
(2) Shipments for depot storage with destinations to the following OCONUS (overseas) locations:
Depot Storage Site DODAAC
Defense Depot Pearl Harbor Hawaii (DDPH) SW3144
Defense Depot Yokosuka Japan (DDYJ) SW3142
Defense Depot Germersheim Germany (DDDE) SWE300
Defense Depot Sasebo Japan (DDYJ) SW3143
Defense Depot Bahrain (DDZZ) SW3107
Defense Depot Sigonella Italy (DDSI) SW3170
Defense Depot Guam (DDPH) SW3147
Defense Depot Korea (DDDK) SW3105
Defense Depot Kuwait (DDKS) SW3109
(3) Direct Vendor Delivery (DVD) shipments. The following additional guidance applies when bar coding DVD shipments:
(i) In addition to other marking requirements in the contract, the following separate lines of bar coded data, with Human Readable Interpretation (HRI) printed clearly below the element, shall be provided. NO SPACES SHALL SEPARATE THE INDIVIDUAL DATA ELEMENTS WITHIN EACH LINE.
(A) Document Number and suffix. The Document Number consists of a 14-character (15 characters when a suffix is included) alpha-numeric code. It may be listed on a contract/award as the Requisition Number, Transportation Control Number (TCN), etc. If there is no TCN, use the Requisition Number followed by “XXX.”
(B) National Stock Number (NSN). The NSN will appear as a 13-digit code without the dashes. If there is no NSN, use the CAGE and Part Number.
(C) ICP Routing Identifier Code (RIC). The RIC for each procuring activity is as follows:
S9C - Defense Supply Center Columbus - Construction
S9E - Defense Supply Center Columbus - Electronics
S9F - Defense Energy Support Center (M) - Missiles
S9G - Defense Supply Center Richmond
S9I - Defense Supply Center Philadelphia - General and Industrial
S9T - Defense Supply Center Philadelphia - Clothing and Textiles
S9M - Defense Supply Center Philadelphia - Medical Materiel
S9P - Defense Supply Center Philadelphia - Perishable Subsistence
S9S - Defense Supply Center Philadelphia - Semi-perishable Subsistence
(D) Unit of Issue. The appropriate unit of issue (U/I) will appear as a two-digit alpha character.
(E) Quantity. The quantity will appear as a five-position number, including zero fillers on the left.
(F) The above will be followed by an “A” and eight zeros (i.e., “A00000000”).
(ii) These bar code markings shall be placed on labels affixed to either to DD Form 250 or the commercial packing list. If used on the DD Form 250, it should be in blocks 15, 16, 17, etc. In either case, these documents shall be furnished in Packing List Envelopes affixed to the outside of the shipping container.
(iii) The bar code symbology shall be Code 3 of 9 (Code 39) in accordance with ISO/IEC-16388.
(d) Listed below are exceptions to requirements in Table IV of MIL-STD-129P. These shipments/orders require only a DD Form 250 or commercial invoice and a shipping label, with the document number (except for shipments described in subparagraph (d)(5)); NSN; RIC; Unit of Issue; Quantity; Condition Code; and Unit Price. This data must be code 3 of 9 (Code 39) bar code symbology in accordance with ISO/IEC-16388. (Although not mandatory, a military shipping label in accordance with MIL-STD-129P is acceptable for depot shipments.)
(1) Subsistence items procured through full-line food distributors (prime vendors), “market ready” type items such as fresh milk, ice cream, and other fresh dairy products, fresh bread and other fresh bakery products, and all fresh fruits and vegetables, shipped within the Continental United States (CONUS) to customers within CONUS;
(2) Any item for which ownership remains with the vendor until the item is placed in designated locations at the customer location prior to issuance to the customer. Government control begins upon placement of the item by the vendor into the designated location or issuance from the designated location by vendor personnel (i.e., the vendor is required to stock bins at the customer location and/or issue parts from a vendor controlled parts room).
(3) Bulk purchases of petroleum, oil and lubricant products delivered by (A) pipeline; or (B) tank car, tanker and tank trailer for which the container has (1) a capacity greater than 450 L (119 gallons) as a receptacle for a liquid; (2) a maximum net mass greater than 400 kg (882 pounds) and a capacity greater than 450 L (119 gallons) as a receptacle for a solid; or (3) a water capacity greater than 454 kg (1000 pounds) as a receptacle for a gas.
(4) Medical items procured through DVD suppliers or prime vendors that ship directly to the end customer, such as Medical Treatment Facilities, hospitals, clinics, etc., and do not pass through the Defense Transportation System.
(5) CONUS-originated shipments for depot storage with destinations to the following:
Depot Storage Site DoDAAC
Defense Depot Susquehanna Pennsylvania (DDSP) W25G1U and SW3124
Defense Depot San Joaquin California (DDJC) W62G2T and SW3224
Defense Depot Norfolk Virginia (DDNV) SW3117
Defense Depot San Diego California (DDDC) SW3218
Defense Depot Jacksonville Florida (DDJF) SW3122
Defense Depot Puget Washington (DDPW) SW3216
Defense Depot Cherry Pt. N. Carolina (DDCN) SW3113
Defense Depot Columbus Ohio (DDCO) SW0700
Defense Depot Richmond Virginia (DDRV) SW0400
Defense Depot Red River Texas (DDRT) W45G19 and SW3227
Defense Depot Corpus Christi Texas (DDCT) W45H08 and SW3222
Defense Depot Tobyhanna Pennsylvania (DDTP) W25G1W and SW3114
Defense Depot Anniston Alabama (DDAA) W31G1Z and SW3120
Defense Depot Hill Utah (DDHU) SW3210
Defense Depot Oklahoma Oklahoma (DDOO) SW3211
Defense Depot Warner Robins Georgia (DDWG) SW3119
Defense Depot Barstow California (DDBC) SW3215
Defense Depot Albany Georgia (DDAG) SW3121
(6) Delivery orders when the basic contract has not been modified to require MIL-STD-129P.
(e) MIL-STD-129P provides numerous illustrations of what should be bar-coded and the recommended placement of the bar code. Further information is available on the DLA Packaging Web Site at http://www.dscc.dla.mil/offices/packaging/specstdslist.html#STDs. In addition, DLA’s Distribution and Planning and Management System (DPMS) is a web-based system capable of providing shipping instructions and military shipping labels. Users must first register at https://www.ddc.dla.mil/DPMSuser. Click “OK” then “Create Account” to get access to use the DPMS production site. DPMS training is available at https://www.ddc.dla.mil/dpms. Click “Vendor Application,” then “User’s Guide.”
(f) A copy of ISO/IEC-16388 is available from:
The American National Standards Institute
25 West 43rd Street
New York, NY 10036
or through www.ansi.org or www.iso.ch.
(End of clause)
Alternate I ( AUGUST 2005 - DLAD. As prescribed in 11.290(b), insert the following:
Subparagraph (c)(3)(i)(C) of the basic clause is replaced with the following:
(C) ICP Routing Identifier Code (RIC). The RIC for all procuring activities is “SMS.”
