Always remember to thank your donors and report on the success of your event and their items. We will be pleased to review your request and respond back to you within two weeks to let you know whether or not we are able to fulfill the request. How-to's, FAQ's, and best practices for making the most of Givebutter, Check out what we're launching next and share your feedback, Always free, always human support via chat and email, Receive fundraising tips and product updates every week, sent straight to your inbox, Thank you for making Givebutter the #1 Free Fundraising Platform, How to write a winning silent auction donation request, Silent auction donation request template and sample letter, 5 questions to help you brainstorm a list of companies to reach out to, More tips for asking companies to donate to your silent auction, Silent auction donation request checklist, free silent auction donation request template, A concise description of your organizations work and silent auction event. . And if you're less interested in a donation and would just like to be in the studio audience, here's some information. . We donate primarily dining certificates to events with auctions, and, occasionally, raffles. Signed memorabilia. Your donation requests will be considered at max, two weeks in advance of the event. This includes restaurants, spas, jewelers, gift stores, museums, theme parks, theatres, sports teams, etc. It would also be helpful to understand your fundraising goals. As with any donation request letter or mail appeal, you will pack the greatest punch if you can appeal to the humanity of your reader and tug on their heartstrings a bit. Submitting a request does not guarantee a donation. Please fill out this form at least 1 month before the event date. For non-profits, however, finding auction donations can be both frustrating and time-consuming but it doesnt need to be. [Organization name] would also love to have you at the event! If you have a 501(c)3 and would like to request a donation, please fill out our donation form. Sign it in a few clicks. Were constantly improving Givebutter for yousee whats new! Then, ask your event host committee to do the same. Incorporate an auction donation form into your outreach efforts to increase fundraising and the donation of silent auction items for charity. Subscribe to our RSSStay connected with our blog. that repeats your request! For many organizations, planning a silent auction event means keeping a lot of plates spinning in the air. To submit a request for an auction item, please complete and submit . To do this, begin your letter with a brief, attention-getting story about how your organization has helped one person in particular., You dont have to include real names or defining detailsin fact, please do not include personal information unless you have express permission to do so from the person whose story youre telling. Share your form with others. Request donations online, 28 days in advance. An auctioneer manages the event and presents the items for bid during a live event. *What is your organizations EIN (Tax ID number)? Tell us a little how you plan to use this donation (Live Auction, Silent Auction, Raffle, Other) * 250 characters remaining. If your event is located in the Puget Sound and you'd like to request a product donation for pick up our Kent manufacturing facility, please fill out the donation request form. *Attach your organization's letterhead or proof of 501(c)(3) status. Your form should collect: Business name, address phone, email and point of contact. This information will be important for creating online item descriptions or bid sheets. Ask a local business to sponsor the trip in exchange for promotion of their services. *About how many people will be attending? Weve also included a sample letter to show you what this template looks like in action. PayBee also encourages nonprofits to email donors a yearly tax receipt so you'll get all your information on one page. Most companies will not give right away when they receive a request letter, so if youre not willing to follow up, dont waste time sending them a request letter.. To request the Feld Donation Document, please email customerservice@feldinc.com. So, make it count! It would also be helpful to understand your fundraising goals. These calls shouldnt be long just a simple check-in to boost the response rate on your letters. The Best Silent Auction Item Ideas. Acceptable File Types: Docx, png, jpg, jpeg, gif, zip, rar, xml, txt, doc, dot, ppt, pot, pps, ppa,xls, xlt, xla,pdf, odt, oth. Fill out the form below. Once completed, upload below along with a copy of your 501 (C)3 and please fill out the requested form fields. We're unable to provide donations for raffles or events, and we'll be unable to help with any donation requests. Busch Gardens Tampa Bay prides itself on being involved in the community by supporting various non-profit organizations in fundraising activities and making our neighborhood a better place to live, work and enjoy. We are proud to support our community locally and nationally, and we might even be able to help you! Attach your organization's letterhead or proof of 501 (c) (3) status as a single PDF or Word document. Live auctions: Live auctions are essentially a type of live performance. Enclosed with your donation letter should be your event flyer and auction item donation form, along with a self-addressed stamped envelope. Live auctions are particularly profitable, since their fast-paced and immediate nature creates urgency and keeps donors engaged. 02. Be sure to include where the funds . If you wait until the month before your event, its possible that other charities and groups have already collected the available donations and silent auction items. 1. For example, a charity may publish . OneCause's Wrigley Field silent auction donations has a suggested retail value of $5,855, but your nonprofit will only pay $2,795 to auction it off! Gringo's Tex-Mex is a casual dining chain in Texas, serving a variety of Tex-Mex dishes and drinks in a casual atmosphere with outdoor seating and live music. if (navigator.userAgent.indexOf('FBIOS') !== -1 || navigator.userAgent.indexOf('Twitter for iPhone') !== -1) { If you would like Jeptha Creed to donate an item for a silent auction, please fill out this form. As you might imagine, there are a large number of silent and live auctions being held by a variety of organizations. Its such an important element of a donation request and sometimes overlooked in the craziness of auction prep. MORE. A successful charity auction should include a blending of high-end and low-end fundraising items that allow all of your guests to have an opportunity to bid on an attainable item. Donations are limited to one (1) donation within each 12-month period. Fundraising Potential $$$$. President Tsai Ing-Wen was meeting the winner representatives of "2022 Yuan Ye Awards.". This black-tie gala will be held on Saturday, May 9 at 6:30 PM at the Ritz Carlton Miami Beach and promises to be a fun . Kroger has given non-profits easy grant accessibility too. Our team is planning [something new/a fantastic event], so get excited. Call us at 888-236-7820, Ext 702. It is suggested that requests be submitted at least eight weeks in advance of the fundraising event. Attachment. What local businesses have you been using the longest? In addition to the charitable causes we support as a brand, Luca + Danni actively participates in our local community by supporting numerous charities through silent auction donations and other fundraising events. It would also be helpful to understand your fundraising goals. Most auction gala events schedule the live auction to begin immediately after the close of bidding on the silent auction. It'll help guide and inspire everyone throughout the procurement process. 2. As one of the countrys Best Fundraising Sites. Silent auction donation request letters can help. Use procurement forms to capture donor information, track items, and keep everything above board. Luxury hotel and resort stays. For businesses, address the decision maker for requests (i.e. Update your cookie settings for this site. Follow these nine steps to create a silent auction donation request letter that will surely have items rolling in in no time! Dont assume they know what youre looking for. @*/false; if (!IE) { return; } if (document.compatMode && document.compatMode == 'BackCompat') { if (document.getElementById("af-form-208746805")) { document.getElementById("af-form-208746805").className = 'af-form af-quirksMode'; } if (document.getElementById("af-body-208746805")) { document.getElementById("af-body-208746805").className = "af-body inline af-quirksMode"; } if (document.getElementById("af-header-208746805")) { document.getElementById("af-header-208746805").className = "af-header af-quirksMode"; } if (document.getElementById("af-footer-208746805")) { document.getElementById("af-footer-208746805").className = "af-footer af-quirksMode"; } } })(); -->. By [date], we are launching [upcoming project or event] that will bring [impact of event] to our community. If you'd like information on how to apply any charitable donations, e.g for raffles or fundraising, please visit this site. It would also be helpful to understand your fundraising goals. People like to attend events and browse auction items and they get a kick out of competing to win experiences, gift cards, sports memorabilia, and other items at those events. Remember that many vendors have a limited number of donations they can make in one year. We accept hunting donation requests from local and national non-profit organizations and charities, churches, schools, and booster clubs holding fundraisers in the USA, Canada, Mexico, United Kingdom, New Zealand & Australia. After clearly stating what youre asking for from your donors, its time to introduce the why. Include the impact that your reader can make and how it will benefit them by outlining: Including the why behind your request often distinguishes your request from others and builds a connection between your potential donor and your cause. If your event is located in the Puget Sound and you'd like to request a product donation for pick up our Kent manufacturing facility, please fill out the donation request form. These items could include donations from the companies where they work (or businesses that they own), as well as other items such as sports tickets, collectibles, gift baskets, etc. If you would like to request a Donation Box of Socks, please fill out the Donation Request Form below: If this is your first year doing a mailing, its ok to start small try putting together a list of 100-200 local businesses to include in your mailing. Business/Donor Name (As it should appear in item catalog), Donor Contact Name (If different from above). Donations to 501(c)(3) organizations are generally tax deductible in the U.S. Create some intrigue and mystery to encourage them to keep reading (e.g., Marci stepped into my office with a big problem.). Soliciting donations for a silent auction is a straightforward process, but its one that requires consistent effort. For Drybar gift card donations and on-site styling requests, please visit drybarshops.com. Tips for Getting the Best Donation Items from Commercial Vendors. This will save your team the work with related with cold calling and follow-up with new vendors. These can include hotel stays and airline tickets, plus guidebooks or certificates for great local activities. Jamie F. Hope Chest for Breast Cancer GiveSmart is easy to use and ideal for virtual events and can be used for in-person events to manage the silent auction, seating charts, and check-in to the event. We accept hunting donation requests from local and national non-profit organizations and charities, churches, schools, and booster clubs holding fundraisers in the USA, Canada, Mexico, United Kingdom, New Zealand & Australia. Our donation committee prioritizes requests from charitable groups in the state of California and fundraising events with live auctions featuring packaged Central Coast experiences. Pro tip: The first sentence is critical. Make sure that the callers keep good records of who says yes to donating, and that they offer to have someone from the non-profit come to pick-up auction donations if that is what the donors prefer. Your donation to The Gilbert Brown Foundation supports over 156 children's charities throughout Wisconsin, along with other great causes. Please provide information on your good work and tell us how you will acknowledge this donation at your event. Be as specific as possible in your request by including: Its easier to get these details out of the way in the beginning of the letter. Donation at your event and presents the items for charity in one year creates urgency and keeps donors.! 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